| Goal | Ensuring only authorised people gain access to the building, and securing the campus facilities. |
| Personal Data | First name and last name Pass number Imagery, moving Optional: Signature |
| Source of Data | From the CRM system or the payroll system, the passes are allocated randomly. The imagery is captured by the CCTV systems. The signature is collected directly from the party. |
| Legal Ground | Legitimate interest The security of the building is ensured by distributing access passes, as well as monitoring the campus and building using CCTV systems, since it is in RSMs interest. |
| 3rd Parties | CCTV system CRM system Payroll system EUR: Campus security CCTV System Parking access system |
| Retention | The pass data is kept until a party no longer needs access to RSM’s building. The imagery is kept for 1 month. |