Human Resource Management

Goal	Administering employee data and arranging required registrations.
Personal Data	First name and last name Initials Gender Copy of Passport Social security number Nationality Date of birth City of Birth Personal email address Phone number Home address Bank account number Marital status If applicable: Name of partner EUR account RSM account RSM phone number Educational background, including: Educational institution Speciality Obtained degree Career-related data, including: Company name Company location Company industry Job title Remuneration Information, including: Salary Holiday Allowance Pension Arrangement Commuting Allowance Employment Conditions, including: Job title Department First day and last day of employment Working Hours Job Position Descriptions From the emergency contact: First name and last name Relationship to the employee Phone number Email address Optional: Imagery Social media Side positions Travel details V-number If so required, for secondment at the EUR: Secondment hours Secondment remuneration If so required, for official documents: MVV Visa application form Antecedents statement form
Source of Data	From the employee itself, who submits the data in the application process, or submits the data through one of RSMs systems.
Legal Ground	Contractual: The data is required for RSM to arrange required registrations and to include the employee in all its HR processes. Consent: For the emergency contact, imagery, and social media. Legal: RSM is legally obligated to administer the copy of passport and the social security number.
3rd Parties	· Cloud storage system Company doctor Designing company ERP system Insurance company Payroll system Pension insurance company Printing company Tax authority Travelling agency EUR: CRM system Email system ERP system Identity management system RSM Intranet Payroll system For official documents: IND Nuffic GGD Rotterdam City Hall
Retention	The data is kept for 10 years after the employment relationship with RSM has ended.

Goal	Assessing individual employee performance as a basis for decisions regarding compensation, development and future career plans.
Personal Data	First name and last name Gender Home address Yearly (personal) goals Intended development, optionally including: Obtained/Intended certification Yearly planning Variable remuneration Optional: Commendations Complaints Warnings In case of dismissal: Any arrangements agreed upon Last working day Amount of holiday days left, and its settlement Severance pay
Source of Data	From the payroll system, the manager of the employee and the employee itself.
Legal Ground	Contractual: Taking part in the appraisal is part of the working conditions at RSM.
3rd Parties	Cloud storage system ERP system Payroll system EUR: Email system In case of dismissal: Company doctor Pension insurance company Insurance company
Retention	The data is kept for 10 years after the employment relationship with RSM has ended.

Goal	To ensure the employee acquires the necessary skills, knowledge and competencies to continue to be successful in their current position as well as in future.
Personal Data	First name and last name Gender Intended course Course information (duration, costs etc.) Optional: Obtained certification
Source of Data	From the employee itself.
Legal Ground	Consent: The employee takes the initiative to develop, in order to further its knowledge, skills and abilities.
3rd Parties	Payroll system Training companies EUR: Email system
Retention	The data is kept for 10 years after the employment relationship with RSM has ended.

Goal	Calculating and paying an employee’s salary and any expense claims.
Personal Data	First name and last name Gender Nationality Date of birth Place of birth Social security number Phone number Home address RSM account Bank account number Remuneration information, including: Salary If applicable: Part-time percentage Taxes Holiday Allowance Pension Arrangement Commuting Allowance Optional: Signature
Source of Data	From the payroll system, and from the employee itself.
Legal Ground	Contractual: Payment of the salary and any expense claims is part of the working conditions at RSM. Consent: An employee may opt for a tax ruling, or several standard expenses, for which data is required. Legal: RSM is legally obligated to administer the copy of passport and the social security number.
3rd Parties	Accountants Banking company Payroll system Pension insurance company Tax authority Any company at which expenses are made Optional: Bicycle company Computer glasses company Credit card supplying company Internet service provider
Retention	The data is kept for 10 years after the employment relationship with RSM has ended.

Goal	Administering leave or absence due to illness
Personal Data	First name and last name Gender RSM account In case of leave: Requested holiday and/or ADV days Optionally: Additional remarks on holiday/ADV days If special leave is taken: Personal circumstances In case of illness: Date of illness starting Expected date of return Actual date of return If an employee is sick for a longer period of time, or its a severe illness and/or disability, the company doctor will get involved. This may eventually result in a reintegration file being created.
Source of Data	From the employee itself, using the payroll system.
Legal Ground	Contractual: Registering illness and leave is part of the working conditions at RSM.
3rd Parties	Company doctor Payroll system In case of a reintegration: UWV Occupational health service Labour experts Reintegration company Insurance company
Retention	The data is kept for 10 years after the employment relationship with RSM has ended. The data is kept for 15 years by the company doctor.

Goal	Recruiting and selecting new employees to fulfil vacancies.
Personal Data	First name and last name Gender Mobile telephone number Email address Country of residence Curriculum vitae (CV) Cover letter Optional: Assessment outcome Date of birth Home address Imagery Social media
Source of Data	From the applicant itself.
Legal Ground	Consent: The applicant may decide to apply for a job at RSM.
3rd Parties	Application system Assessment system EUR: Email system
Retention	The data is kept for 4 weeks, unless the applicant opts-in to RSM retaining the data for 1 year.

Goal	Assessing employee engagement and satisfaction and obtaining feedback from employees for organizational improvement purposes.
Personal Data	First name and last name RSM account Anonymous feedback (raw data), to result in: Anonymous evaluation report
Source of Data	From the employee itself.
Legal Ground	Consent: The employee may decide to take part in the survey.
3rd Parties	Payroll system Surveying company EUR: Email system
Retention	The data is immediately deleted after the report has been produced.

Process	Employee Administration
Goal	Administering employee data and arranging required registrations.
What this means for you	As soon as an employee gets hired by RSM, his/her data is administered in the payroll system, but also with several third parties of RSM in order to provide the employee with services or legally required employment conditions. Amongst others, this means data will be provided to the company doctor and the pension insurance provider, and upon permission also to the IND, RSM Intranet, or the business card provider.

Process	Performance Management
Goal	Assessing individual employee performance as a basis for decisions regarding compensation, development and future career plans.
What this means for you	On an annual basis, the performance of every employee is assessed against individual goals set annually and documented. The result of the annual appraisal process is discussed with the employee and determines a potential salary review or bonus. In addition, training and development opportunities may be identified and future career plans mapped out and agreed with the employee.

Process	Training & Development
Goal	To ensure the employee acquires the necessary skills, knowledge and competencies to continue to be successful in their current position as well as in future.
What this means for you	Data from an employee will be required to administer training and development requests and evaluate impact. This data may need to be shared with external training providers for logistical reasons.

Process	Payroll Administration
Goal	Calculating and paying an employee’s salary and any expense claims.
What this means for you	On the basis of the employee contract, a RSM employee is entitled to a salary. Whenever he/she makes expenses on behalf of RSM (optionally using a RSM issued creditcard), or to improve his/her employment conditions (e.g. computer glasses), RSM needs data in order to compensate the employee for those expenses. Also, data is required to apply for a specific tax ruling and for example for calculation of the commuting allowance.

Process	Illness & Leave Administration
Goal	Administering leave or absence due to illness
What this means for you	Employees are required to notify HR of leave due to holiday or illness related absence, through the RSM Employee Portal. In the case of special leave or long term illness, additional data may be required to comply with legal requirements.

Process	Recruitment & Selection
Goal	Recruiting and selecting new employees to fulfil vacancies.
What this means for you	Upon application, an applicant provides RSM with data in order to be eligible to start the recruiting process. This process may include a CV review, interviews, as well as an assessment.

Process	Employee Engagement Surveys
Goal	Assessing employee engagement and satisfaction and obtaining feedback from employees for organizational improvement purposes
What this means for you	On a regular basis, employees may be invited to complete voluntary and anonymous employee engagement surveys. Data will be processed with confidentiality to ensure that none of the results can be traced back to any individual employee.

Employee Administration

Performance Management

Training & Development

Payroll Administration

Illness & Leave Administration

Recruitment & Selection

Employee Engagement Surveys