[vc_row row_type=”row” use_row_as_full_screen_section=”no” type=”full_width” oblique_section=”no” text_align=”left” triangle_shape=”no” css_animation=”” box_shadow_on_row=”no”][vc_column][vc_column_text]If you become a RSM B.V. contractor, supplier, or creditor, we will process your personal data for the following purposes:
| Process | Accountability – Contract Management |
| Goal | Developing and maintaining contracts with third parties. |
| What this means for you | Whenever you move into an agreement with RSM, the contract itself contains data and is administered by RSM. |
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| Process | Creditor Management |
| Goal | Processing (incoming) invoices. |
| What this means for you | Whenever an invoice is sent to RSM (on the basis of an agreement), a creditor is registered to whom a financial obligation is due. In order to ensure payment, including potentially from third parties, data is required. |
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| Process | Payments |
| Goal | Paying parties whose invoices have been approved. |
| What this means for you | A financial obligation that is due is fulfilled by paying the party to whom the obligation exists. For this, data is required and transferred, amongst others to the banking company. |
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| Process | Ledger Management & Administration |
| Goal | Managing the ledger, balance sheet and overall financial administration of the company. |
| What this means for you | By law, RSM is required to administer any document that results in a (financial) obligation, benefit, or risk. |
Accountability – Contract Management
| Goal | Developing and maintaining contracts with third parties. |
| Personal Data | First name and last name
Gender
Company name
Company address
Remuneration details
Bank account number
Signature
Optional:
Phone number
Email address
Chamber of commerce number
VAT number |
| Source of Data | From the party itself, who proposes a contract, or supplies the data in RSMs proposal. |
| Legal Ground | Contractual:
The development and maintenance of contracts is part of (pre-)contractual conditions. |
| 3rd Parties | Cloud storage system
ERP system
EUR:
Email system |
| Retention | The data is kept for 7 years. |
Creditor Management
| Goal | Processing (incoming) invoices. |
| Personal Data | First name and last name
Gender
Invoice reference
Company name
(Company) address
Remuneration details
Bank account number
Optional:
Phone number
Email address
Chamber of commerce number
VAT number |
| Source of Data | From the party itself, who submits the invoice. |
| Legal Ground | Contractual:
Processing invoices is part of contractual conditions between RSM and a party. |
| 3rd Parties | Accountants
CRM system
ERP system
Tax authority
EUR:
Email system |
| Retention | The data is kept for 7 years. |
Payments
| Goal | Paying parties whose invoices have been approved. |
| Personal Data | Invoice reference
Company name
Remuneration details
Bank account number
Optional:
First name and last name
Gender |
| Source of Data | From the party itself, who submits the invoice. |
| Legal Ground | Contractual:
Paying invoices is part of contractual conditions between RSM and a party. |
| 3rd Parties | Accountants
ERP system
Banking company
Tax authority |
| Retention | The data is kept for 7 years. |
Ledger Management & Administration
| Goal | Managing the ledger, balance sheet and overall financial administration of the company. |
| Personal Data | The following documents with personal data included:
Any correspondence regarding financial issues
Agreements
Bank records
Invoices, incoming and outgoing
Payment receipts
Other financial arrangements |
| Source of Data | From the ERP system, or other processes of RSM. |
| Legal Ground | Legal obligation:
Dutch law requires RSM to create and maintain an administration. |
| 3rd Parties | Accountants
Banking company
Cloud storage system
CRM system
ERP system |
| Retention | The data is kept for 7 years. |
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