| Goal | Administering employee data and arranging required registrations. |
| Personal Data | First name and last name Initials Gender Copy of Passport Social security number Nationality Date of birth City of Birth Personal email address Phone number Home address Bank account number Marital status If applicable: Name of partner EUR account RSM account RSM phone number Educational background, including: Educational institution Speciality Obtained degree Career-related data, including: Company name Company location Company industry Job title Remuneration Information, including: Salary Holiday Allowance Pension Arrangement Commuting Allowance Employment Conditions, including: Job title Department First day and last day of employment Working Hours Job Position Descriptions From the emergency contact: First name and last name Relationship to the employee Phone number Email address Optional: Imagery Social media Side positions Travel details V-number If so required, for secondment at the EUR: Secondment hours Secondment remuneration If so required, for official documents: MVV Visa application form Antecedents statement form |
| Source of Data | From the employee itself, who submits the data in the application process, or submits the data through one of RSMs systems. |
| Legal Ground | Contractual: The data is required for RSM to arrange required registrations and to include the employee in all its HR processes. Consent: For the emergency contact, imagery, and social media. Legal: RSM is legally obligated to administer the copy of passport and the social security number. |
| 3rd Parties | · Cloud storage system Company doctor Designing company ERP system Insurance company Payroll system Pension insurance company Printing company Tax authority Travelling agency EUR: CRM system Email system ERP system Identity management system RSM Intranet Payroll system For official documents: IND Nuffic GGD Rotterdam City Hall |
| Retention | The data is kept for 10 years after the employment relationship with RSM has ended. |